Pub. 6 2017-2018 Issue 3

28 San Diego Dealer DEALER ALERT INJURY LOG REQUIREMENTS & ACCIDENT REPORTING TO FED-OSHA By Sam Celly, BChE MChE, JD CSPs LLP LOG300, 300A& 301 REQUIREDFORAUTODEALERS Background: Cal/OSHA and Fed-OSHA now requires auto dealers and other employers to keep a record of occupational injuries and illnesses using OSHA Log 300 and post summary on employee notice board from February 1 to April 30, 2018. Forms & Guidance to Fill: Fed-OSHA and Cal/OSHA forms are identical in nature. CaliforniaForms: https://www.dir.ca.gov/dosh/DoshReg/ApndxA300Final.pdf Federal-OSHA: https://www.osha.gov/recordkeeping/RKforms.html • OSHA Form 300 – Log of Work-Related Injuries & Illnesses • OSHA Form 300A – Summary of Work-Related Injuries & Illnesses • OSHA Form 301 – Injury & Illness Incident Report Excel: We recommend using the excel forms as entry by hand in the limited space provided on PDF forms can make things cumbersome. Furthermore, the excel forms automatically calculate the Summary Log (which needs to be posted). Posting Requirements: Form 300A (Summary of Work-Related Injuries & Illnesses) for 2017 must be posted on the employee notice board from February 1, 2018 to April 30, 2018. ONLY Form 300A needs to be posted. Disclosing injured employee name on the notice board is a big no-no. Cal/OSHAGuide on Completing Forms: http://www.dir.ca.gov/ dosh/dosh_publications/reckeepoverview.pdf Fed-OSHAGuide on Completing Forms: https://www.osha.gov/ recordkeeping/new-osha300form1-1-04.pdf Tutorial for Completing Forms: A tutorial is available to assist in completing the forms at https://www.osha.gov/recordkeeping/tutorial.html . Recordkeeping Questions & Answers: See https://www.osha . gov/dte/grant_materials/fy10/sh-20856-10/Recordkeeping_Questions_w_ Answers.pdf. First-Aid Not Recordable on Log 300: First-aid is https://www. osha.gov/recordkeeping/firstaid_list.pdf. Serious Injury: Call your local OSHA office to report serious injury. California and Federal definitions of serious injury differ. California Code on reporting serious injury is https://www.dir.ca.gov/title8/342.html. Commentary: The forms are provided as a tool for the employer to document injuries, inform employees of accidents at the facility and allow OSHA inspectors to obtain a quick summary of accidents at the workplace. Employers must use this log as a management tool to gauge the nature and frequency of injuries in order to determine corrective measures for accident elimination, and to counsel employees who show up on the accident log on a repeated basis. Certain highlights of the forms are as follows: